27th December 2016

Pros and Cons of Office 365

Are you needing a new office suite? I guess you’ve looked at what’s out there and come across office 365. Now your asking yourself Should I buy Office 365?

Office 365 is the cloud version of Microsoft Office which allows users to use Office without the need of installation discs. Setting up an account and downloading the necessary files are performed through the Internet. Office runs on Windows 7 or Windows 8 and OS X 10.6 for Mac. The subscription is managed once a month through the Internet and a compatible browser which includes Chrome 18, Safari 5, IE 9 or Firefox 12.

Considering upgrades and licenses, Office is less expensive than the desktop version of Office. This is especially true when upgrades to new versions are done frequently. Upgrades are also up-to-date to enable users to have access to the latest version.

Although there are applications such as Web Apps which can be used for free, their functions are often limited to basic formatting and editing. Thus, they cannot serve as alternatives. Since it is flexible and follows an on-demand payment model, users have to pay only for what they have used. However, there are also software limitations. For instance, there is rate limit with the recipients who will be receiving emails for the day. The number of recipients range from 1,500 to 10,000 depending on the type of subscription.

With a user-friendly web interface, it becomes easier to navigate through Office. Emails are also hosted through the cloud, saving the user the additional expenses for licensing and maintenance. However, the hosting of emails in cloud does not allow customization and the configuration becomes less flexible. Therefore, it is necessary for the user to know how the web versions of SharePoint, Lync and Exchange work.

Because subscription to Office comes with 27 GB storage in SkyDrive, storing files becomes simpler and files become more accessible. Subscribing also offers users free website hosting and free 60-minute landline calls through Skype every month.

There is also an easier access to files through the web versions of various Microsoft programs such as Excel, PowerPoint, Word and OneNote. Users only need an Internet connection to validate their subscription every 30 days. Files can also be opened in different platforms including Windows Phone, Android and iOS.

The storage of data on Microsoft’s servers may not sound appealing to businesses keeping private data. However, the security of private data can be ensured through the financial options offered by Microsoft.

Office 365 is ideal for people who are working in different locations due to ease of data accessibility and IT support. The pros and cons should be considered before switching from any other program. Office 365 can be as low as £60 per year for 5 users. It basic terms it works exactly the same as a standard office suite but you have the most up to date software and will need a internet connection once a month to keep it validated.

If you still have questions on office 365 give us a call and we can clear things up for you.